PROJECT ADMINISTRATOR

Performs standard secretarial/clerical duties requiring general experience, skill, and knowledge of organization policies and practices as needed by others. Receives and directs visitors and resolves routine inquiries. Answers and relays telephones calls or takes messages.

YOUR ROLE AT SHOOK CONSTRUCTION

Performs standard secretarial/clerical duties requiring general experience, skill, and knowledge of organization policies and practices as needed by others.  Receives and directs visitors and resolves routine inquiries.  Answers and relays telephones calls or takes messages.

KEY INFORMATION

  • Answer phones
  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
  • Maintain organization and appearance of reception area and conference rooms.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Make sure soft drinks, water, coffee and paper supplies are in stock for all floors.
  • Pick up mail at post office every a.m.
  • Sort and deliver internal and external mail.
  • Hand out employee applications
  • Purchase and/or maintain office supplies as requested, complete inventory as needed.
  • Sort and direct overnight packages
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.

Position reports to:  Project Administrator Supervisor

  • Must have a professional appearance
  • Positive attitude
  • Attention to detail
  • Excellent oral, written and interpersonal communication skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function

  • High school diploma or equivalent experience
  • Three months of secretarial experience

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

  • Microsoft Office including Word, Excel, PowerPoint and Outlook
  • Construction Management Software helpful, Viewpoint preferred

Certificates, Licenses and Registrations

  • Must have valid driver’s license

Physical Demands

Occasionally must stand, walk, sit, reach with hands and arms, and climb and balance.  Must be able to talk, hear, taste and smell and use hands to finger, handle and feel.  Seldom may have to stoop, crouch or crawl.  May need to occasionally lift up to 10 lbs. The following are the vision requirements for the job: physical, close, distance, color, peripheral, depth perception and ability to adjust focus.

Work Environment

The noise level in the work environment is usually quiet.